PRO DUFFERS SOUTHWEST CHAPTER

November 21, 2002 – GENERAL MEETING

Call to Order

Meeting was called to order at 7:00 pm by our President – Warren Lee

Roll Call

Attendees: Howard Aldridge, Jerome Caulk, Russ Cuffee, Mark Cooks, Lorenzo Dixon, Mike Edwards, Dan Evans, Andy Flye, Calvin Harris, Ike Iglehart, Sr., Warren Lee, Joe Long, Eddie Manderville, Dan Mask, Eddie Mayberry, Elza McKnight, John Nelson, Shad Sias, Tom Sweeney, Truman Thomas, Hubert Threats, Jerry Woodard

Minutes

Motion was made, seconded and carried to accept the minutes from the Fall Retreat General Meeting as read by our Secretary – Mike Edwards

National President

Acknowledgement and congratulations were offered to our new National President – Tom Sweeney for the 2003-2004 term.

Financial Report

Financial Report was not provided due to absence of  Treasurer, Malthus Northcutt

2002 Planning Retreat

Jerry Woodard recapped the outcome of major discussion points that took place at the 2002 planning retreat to include:

Bylaws

Mike Edwards briefly reviewed the Bylaw revisions that were previously made and accepted by the general membership.  As a result of the discussion, one additional motion was made, seconded and carried to change wording in Section 4 – MEMBERSHIP Paragraph B to read as follows: “The sponsoring member should invite the prospective new member to play or participate in at least three (3) scheduled club tournaments.”  As a result of this change, new copies of the Bylaws will be distributed.

New Member Selection

Vernon Bland led the discussion to accept four new members and one transferee as candidates for members in the SW Pro Duffer Chapter:

New Members - Ivan King, Eric Williams, Bryan Roberts, and Ed Lloyd,

Transferee from Little Rock – Bill Brooks

Motion was made, seconded and carried to accept all five individuals

2003 Proposed Budget

Shad Sias reviewed the 2003 proposed budget which was based on input (or lack thereof) provided by committee chairs.  Summary is as follows:

Total Revenue                                      $33,600

Total Expenses                                     $33,508

Net Profit                                             $92

After much discussion on “revenue” vs. “expense”, it was decided that the Executive committee would provide a new estimate for the budget at a future date for acceptance by the general membership.  Consequently, motion was not made to accept the proposed 2003 budget.

2003 Benefit Tournament

Given that 2003 will be our 20^th anniversary, it was unanimous that we would do something extra special this year (including involving the Jr. Golfers more) at Cedar Crest Golf Course.  In addition, Russ Cuffee led a healthy discussion regarding the Benefit Tournament and ways to improve participation and return on investment.  Howard Aldridge and Dan Evans will spearhead the effort to come up with new and creative ideas (ex. Revisit the idea to hold raffle drawings).

OLD BUSINESS

Jerome Caulk presented proposed changes to the 2003 Tournament.  Final proposal will be presented at our next general meeting.

A tally was asked for those members planning to participate in the Ryder Cup Tournament.  Fee for participation is $75.

In addition, Jerome led a discussion on options for new SW Chapter Pro Duffer shirts.  To facilitate the discussion, he provided a display of several name brand shirts for consideration.

NEW BUSINESS

Tom Sweeney reported that the First Tee President, Kevin Miller has made a request to address the general membership.  It was agreed that he would be allowed 15 minutes on the agenda.

Warren Lee led a detailed discussion on ways to increase member participation in SW Pro Duffer events using a Point system.  A motion was made, seconded and carried points would be assigned for all “sanctioned” events to determine if a member would remain in good standing.  The Executive Committee will establish a formal procedure to “sanction” tournaments and the general body will make the final determination on what is sanctioned.  New items can be brought forward for review to the committee on an ongoing basis.

MEETING ADJOURNED AT 9:00PM